The application process to become a beneficiary of the Book Fair Foundation is outlined here, with an application form and guidelines posted below.
There are three requirements:
- Your group must be a registered organization in the State of Ohio.
- Your location must be within 25 miles of the city of Dayton
- You must be a 501c3.
Applications must be postmarked by December 13, 2019 or received at our office by Tuesday, December 17th.
The board will meet early in January to talk about the applications we’ve received. Some of the things that we consider is what kind of “match” the applicant feels like for us— does this seem like a group whose mission is in concert with our own? We also look at the 990-N documents that each organization has filed. We work very hard to make the book fair a success. We’d like the gift we give to have significant impact on the organizations we choose.
It’s possible that we may want to schedule an interview with finalists if we cannot agree on three. We get so many applications from wonderful organizations that choosing just three is quite a challenge.
Dayton Book Fair beneficiaries share equally in the net proceeds generated by the fair– and this year we will again choose three organizations. The amount has generally been around $10,000 per beneficiary.
If your group is chosen as a beneficiary, there are certain requirements you should be aware of.
We require 40 volunteer hours from your organization. It can be 40 people for one hour, 4 people for ten hours, one person for 40 hours— the volunteer hours can be at the sale, or during one of our two roundups or during the year at the Book Loft, or a combination of any of those. At least four of those forty hours must be fulfilled on the afternoon of November 16th, 2020 the Monday following the sale.
Additionally, we expect that you will promote the 50th Annual Dayton Book Fair among your own volunteers, staff and fans– through newsletter, website, Facebook page, emails or tweets. We want the people who love your organization to help support you by supporting the Book Fair.
Letters of application should be sent to the Book Fair Foundation, 2181 Embury Park Rd, Dayton, OH 45414. You are also welcome to drop off your letter at our Embury Park Road office. (Look for the big red sign in the yard.) We are open Tuesday, Thursday and Saturday 10 to 3 and Wednesday 1 to 7.
We will announce the beneficiaries of the 2020 Dayton Book Fair on Saturday, February 2, 2020 on this site, on our Facebook page and on our telephone greeting.
And remember, if we don’t choose you this year, that doesn’t mean we wouldn’t choose you another year, so even if you are disappointed, be sure to apply again.
If you have questions, you’re welcome to call us (937) 999-4491 to talk to us.