How to Be a Beneficiary

On Friday, February 2, 2018  the Dayton Book Fair will present three checks to our 2017 beneficiaries: Artemis Center, Caesar’s Ford Theatre Co. and Discover Classical-Dayton Public Radio. Each of those checks will be for somewhere in the neighborhood of ten thousand dollars. And we’ll announce the beneficiaries for 2018.

Generally, this is where people ask “how can I be considered to be a beneficiary?”

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There are three essential qualifications.

  • Your organization must be a recognized non-profit in the state of Ohio.
  • It must be a designated 501c3.
  • It must be located within 25 miles of Dayton.  (Yes, Springfield, you’re included. So, too Eaton, Mason, Middletown, Troy and so forth.)

The Deadline for applications is December 31, 2017. 

We are looking for a broad range of organizations who help benefit the people in our community through arts, education, social services and humanitarian efforts.

The application process to become a beneficiary of the Book Fair Foundation could not be simpler— there’s no form or report or presentation. We only need a letter from your group. Your letter should tell us something about the group’s mission, your role in our community, and how you envision a partnership with the Book Fair Foundation.

The board will meet early in January to talk about the applications we’ve received. Some of the things that we consider is what kind of “match” the applicant feels like for us— does this seem like a group whose mission is in concert with our own? We also look at the 990-N documents that each organization has filed. We work very hard to make the book fair a success. We’d like the gift we give to have significant impact on the organizations we choose.

It’s possible that we may want to schedule an interview with finalists if we cannot agree on three. We get so many applications from wonderful organizations that choosing just three is quite a challenge.

We require 40 volunteer hours from your organization.  At least four of those forty hours must be fulfilled on the afternoon of November 12th, 2018 the Monday following the sale.

Additionally, we expect that you will promote the 48th Annual Dayton Book Fair among your own volunteers, staff and fans– through newsletter, website, Facebook page, emails or tweets. We want the people who love your organization to help support you by supporting the Book Fair.

Letters of application should be sent to the Book Fair Foundation, 2181 Embury Park Rd, Dayton, OH 45414. You are also welcome to drop off your letter at our Embury Park Road office. We are open Tuesday, Thursday and Saturday 10 to 3 and Wednesday 1 to 7.

We will announce the beneficiaries of the 2018 Dayton Book Fair on Thursday, February 2, 2018 at a reception for the 2017 beneficiaries, on this site, on our Facebook page and on our telephone greeting.

If you have questions, you’re welcome to call us (937) 999-4491 to talk to us.

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